Our Mission
PHASE 1 — INITIAL CORPORATE REVIEW
1. Gather Corporate Documents (Both Companies)
- Articles of Incorporation / Organization
- Bylaws / Operating Agreement
- Amendments
- EIN confirmation
- Certificates of Good Standing
- Annual reports
- Shareholder or member ledgers
- Stock certificates
- Corporate minute books
- Board resolutions
2. Verify Corporate Status
- Ensure both companies are active and in good standing with the state
- Confirm registered agent information
- Check for compliance gaps
3. Prepare Corporate Summaries
- Org charts
- Ownership breakdown
- Officer & director list
- Shareholder/member list
PHASE 2 — DUE DILIGENCE (MOST IMPORTANT)
1. Create Due Diligence Checklist
Track both companies’:
- Contracts
- Leases
- IP documents
- Licenses & permits
- Vendor agreements
- Customer agreements
- Financials
- Employee records
- Litigation history
- Insurance policies
- Corporate records
- Tax documents
2. Set Up Data Room
- Create secure folder structure
- Apply naming conventions
- Assign permissions
- Upload and track documents
- Maintain version control
3. Document Review (Paralegal Level)
- Check for signatures
- Check for missing pages
- Verify dates & expiration
- Confirm completeness
- Flag issues for attorney
4. Maintain Due Diligence Log
- Received / pending documents
- Follow-up requests
- Comments / issues
PHASE 3 — TRANSACTION DOCUMENTS
1. Assist With Drafting
- Merger Agreement
- Stock Purchase Agreement (SPA)
- Asset Transfer Agreement
- Joinders
- Assignment agreements
- Amendments
- Notices & consents
2. Prepare Schedules & Exhibits
Such as:
- IP list
- Employee list
- Equity chart
- Financial schedules
- Leases
- Contracts
- Liabilities
3. Control All Drafts
- Track versions
- Maintain redlines
- Update signature pages
- Proofread formatting
PHASE 4 — CONSENTS & APPROVALS
1. Board & Shareholder Approvals
Prepare:
- Board resolutions
- Shareholder resolutions
- Written consents
2. Notices
- Shareholder notices
- Creditor notices (if required)
- Regulatory notifications
PHASE 5 — REGULATORY FILINGS
1. State Filings
- Articles of Merger
- Amendments to name
- Changes in officers/directors
- Registered agent updates
2. Federal Filings (If Applicable)
- SEC filings
- HSR antitrust filings
- Licensing transfers
3. Business Licenses
- City/county updates
- Permit transfers
- Professional licenses
PHASE 6 — CLOSING PREPARATION
1. Closing Checklist
Track:
- Documents required
- Who signs
- Notary requirements
- Pages needed
- Delivery method
2. Signature Packet Preparation
- Separate by signing party
- Label pages clearly
- Prepare counterpart signature pages
- Include instructions
- Prepare DocuSign envelopes (if digital)
3. Pre-Closing Deliverables
- Officer certificates
- Secretary certificates
- Bring-down certificates
- Good standing certificates
- Final lists/schedules
PHASE 7 — CLOSING DAY
1. Coordinate All Parties
- Buyer
- Seller
- Attorneys
- Bank / financial institution
- Escrow agent
2. Receive & Confirm All Signatures
- Correct pages signed
- Notarization where required
- All signatures complete
3. Final Review
- Ensure no missing documents
- Ensure correct dates
- Validate all closing conditions met
PHASE 8 — POST-CLOSING
1. Prepare Closing Binder
Include:
- Final signed merger agreement
- Exhibits
- Consents & resolutions
- Certificates
- Schedules
- Filings
- Post-closing items
2. File Post-Closing Documents
- Amend corporate records
- Update officer/director lists
- Update licenses
- Inform IRS (if needed)
- Bank account transitions
3. Update Corporate Books
- New ownership structure
- New stock ledger
- New minute book